Structure

1) Introduction, opening

  • Salutation/ greeting,
  • Thanking for the received e-mail,
  • Apologizing for not writing for a while (optional);

2) Reacting to the news, answering the questions;

3) Asking questions based on the received e-mail;

4) Closing

  • Mentioning further correspondence
  • Closing phrase, sign-off
  • Name

Useful phrases

1) Introduction, opening

  • Salutation/greeting

Dear …,

Hi, …

  • Thanking for the e-mail

Thank you for your recent e-mail.

I was glad/happy/pleased to hear from you again./

It was great/nice/lovely to hear from you again.

  • Apologizing for not writing for a while (optional)

Sorry I haven’t written before (+ reason, e.g. I’ve been busy studying.)

2) Reacting to the news, answering the questions

You asked me about …

Well, …

As for me, …

As for …, I prefer …

3) Asking questions based on the received e-mail

How about you?

I wonder …

4) Closing

Mentioning further correspondence

Write back soon! /  Keep in touch./ Hope to hear from you soon.

  • Closing phrase, sign-off

Take care, / Best wishes, /Lots of love, / Love, / All the best, /Yours,

  • Name

…

Model